Legal
Privacy Notice
The purpose of this document is to explain, step by step, what happens to an enquiry once it reaches WGKIMS LTD, a company registered in England & Wales (Company No. 14107325) with its registered office at 16 Wingfield Grove, Middleton, Milton Keynes, MK10 9AU, United Kingdom. Following the journey of a single message from the moment it arrives to the moment it leaves our records is the clearest way to show how your personal information is handled on wgkims.site. If any step below leaves you with a question, write to us at njenga@wgkims.site and we will walk through it with you.
When your enquiry arrives
The starting point is always a message you decide to send us by email. What lands in our inbox is simply what you have chosen to type, which usually amounts to:
- your name;
- your email address;
- whatever you set out in the body of your message.
These are the only details we hold about you. The page you are reading builds no profile as you browse, so the record we keep begins and ends with the words in your own enquiry.
Reading and answering it
Once your message is with us, a member of WGKIMS LTD reads it, prepares a reply and keeps the resulting exchange so that our correspondence stays consistent. Where an enquiry grows into ongoing work together, we hold on to the relevant emails so that we can carry out what was asked of us and stand behind the commitments that follow.
Why we are allowed to hold these details
Each use above rests on a lawful basis under UK data protection law. When you write about the services we offer, we act on our legitimate interest in answering enquiries and looking after our business relationships. When you are simply putting a question to us before anything is agreed, we act to take the steps you have asked for ahead of entering into any agreement.
Who handles it inside and outside WGKIMS LTD
Your enquiry stays within WGKIMS LTD and is read only by the people who need it in order to reply to you. It travels beyond that circle in two situations: where the law obliges us to disclose it, and where trusted providers who run our email and administrative systems process it on our behalf, strictly on our instructions.
How long it stays on our systems
Your correspondence remains on file for as long as it takes to deal with your request and to keep a sensible record of our business dealings. Once that period has run its course, the material is securely removed.
Stepping in to review or remove your details
Throughout the process you keep control of your information. UK data protection law lets you ask for a copy of what we hold, request that we correct or delete it, and object to the way we are using it. Send any of these requests to njenga@wgkims.site and we will act on them promptly. You may also raise a concern with the Information Commissioner's Office, the UK supervisory authority for data protection matters. From time to time we refresh this document to match the way we work, and the current version is always the one published here.